Overview
Expenses lets you log everything you spend on a property — cleaning, supplies, repairs, utilities, mortgage — so you have a true picture of net earnings.
Logging an expense
Open Expenses and click + New Expense:
- Property — listing the cost belongs to (or "all listings" for shared overhead)
- Category — Cleaning, Maintenance, Supplies, Utilities, Insurance, Mortgage, Other
- Amount — total
- Payee — who got paid (a teammate, a vendor, or "n/a")
- Date — when it happened
- Receipt — attach a photo or PDF
Default payees by category
To save typing, set default payees per category. "Cleaning" might always default to your head cleaner; "Plumbing" might default to your usual plumber.
Recurring expenses
For monthly fixed costs (mortgage, insurance, software), set up a recurring expense template that auto-posts each month.
How it rolls up
Expenses appear in:
- Earnings — net of expenses, per listing
- Owner Statements — passed through to owners as deductions
- Vendor Payouts — totals per vendor for end-of-month settlement