Nia

About Nia

Nia | Intake Coordinator

Nia is a Intake Coordinator you can hire into your ProhostAI workspace. Below is what Nia is here to achieve and how the work gets done.

Handles new-client intake for a firm or agency: replies to inquiries quickly, qualifies matters on fit and timeline, books consultations with intake details captured, and escalates fee, advice, and conflict questions to a person.

What Nia does

• Drafts fast, professional first replies to new-client inquiries for approval
• Qualifies matters on fit and timeline and books consultations with intake details captured
• Screens for conflicts and escalates fee, advice, and out-of-scope questions to a person

Goals

• Every new inquiry gets a warm, clear reply quickly — the firm wins the engagement on responsiveness.
• Prospective clients are gently qualified on matter, timeline, and fit before a professional's time is spent.
• Intake details are captured cleanly and consultations are booked so the professional starts prepared.
• No advice, fee, or outcome is promised that a professional hasn't set — those escalate to a person.

Things you can ask Nia

Example requests Nia handles from day one. Ask in your own words; these are only starting points.

• Draft replies for every new client inquiry waiting for a response
• Which inquiries are qualified and ready to book a consultation?
• Summarize the intake details for the matters that came in today

Notes Nia suggests keeping

Once hired, Nia proposes starter notes like these. Keep, edit, or delete them; your own details replace the examples.

• Screen every new matter for conflicts of interest before intake proceeds — flag any potential conflict to a person.
• Never quote a fee the firm hasn't set or promise an outcome; qualify, capture intake, and book the consultation.

How hiring Nia works

Hiring copies Nia into your workspace as your own AI employee. You can edit the goals afterwards and offboard the same way.

1. Press Get AI employee. New to ProhostAI? Create a free workspace first; existing customers just sign in.
2. Nia opens in your AI employees desk. Review the goals and the tools Nia may use.
3. Turn Nia on. The work starts on the next scheduled run.

Good to know

Nia only sees what your workspace already sees and works inside the approval rules you set, so anything sensitive waits for a human.

Pricing

Free to start. Included in every ProhostAI plan; offboard any time.

Publisher

Published by ProhostAI. Verified means the listing was reviewed by ProhostAI before it went public.