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Sync Apaleo bookings for groups running on its API.

An open platform is only as good as what you connect to it.

Connect Apaleo and ProhostAI can work from its reservations — adding AI guest messaging to a stack that was assembled deliberately.

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Apaleo is API-first by design, aimed at operators who wanted to compose their own stack rather than accept a monolith. Property groups choosing it have usually made that decision consciously.

The trade is that composition is never finished. An open platform gives you the freedom to connect the best tool for each job and the ongoing obligation to actually do it.

Guest messaging is a common gap in those stacks, because it is the piece that needs judgement rather than data movement. A well-composed system can route reservations perfectly and still leave a person answering the same question forty times a week.

Connecting Apaleo fills that slot. Reservations flow through, the AI answers from them, and the platform keeps doing what it was chosen for.

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Once Apaleo is connected, ProhostAI works from its data — there is no second copy of your listings to maintain.

Read

Sync reservations and properties — Bookings, guests and dates come across through the Apaleo API. “How many arrivals do we have on Friday?”
Answer from the real stay — Replies use the booking's own property, dates and guest details rather than a generic template.

Create & update

Reply to guests — The AI answers in your voice on the channel the guest used, and escalates anything it should not close alone.
Schedule the work a stay creates — Turn a confirmed booking into a clean and the tasks around it, without anyone copying dates across.

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Apaleo connects with an API key from your Apaleo account, so ProhostAI never sees your password.

1In Apaleo, generate an API key from the API section of your account.
2Open ProhostAI and go to Settings → Connections.
3Search for Apaleo, select Connect, and paste the key.
4Wait for the first sync, then check your listings and upcoming reservations look right.

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This connection is in Early Access. It covers listings, reservations and guest messaging rather than every feature the platform offers.

Apaleo stays the system of record for availability, rates and bookings. ProhostAI reads them and acts on them rather than replacing them.

Multi-property groups should verify one property before extending across the estate.

Turn Autopilot on gradually — one property, one message type — so you can judge the AI’s tone before it covers everything.

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No. Apaleo stays the property management system. ProhostAI fills the guest messaging slot in a composed stack.

It is in Early Access, covering reservations and guest messaging.

One property first. Verify the reservation sync and the AI’s tone there, then extend across the estate.

Because it needs judgement rather than data movement. A stack can route reservations perfectly and still leave someone answering the same question forty times a week.

Open Settings → Connections in ProhostAI and disconnect it. Nothing in Apaleo changes.