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Read your team’s document libraries and lists, on request.

The team site stops being a place people forget to check.

SharePoint is where larger property teams keep the shared version of everything — procedures, templates, compliance documents, the list somebody built for maintenance requests. Connecting it lets ProhostAI answer from those libraries instead of asking people to go and find them.

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A SharePoint site usually starts well. Someone sets up libraries, a few lists, sensible permissions — and then the people it was built for keep working in email, because opening the site is one step more than asking a colleague.

Connecting SharePoint removes that step. Ask what the escalation procedure is and ProhostAI reads the document in the library and tells you. Ask what is on the maintenance list for a property and it reads the list. The site keeps being the system of record; it just stops depending on people navigating to it.

Because SharePoint handles both documents and structured lists, this covers more than storage: a list of suppliers, a register of appliances, an approvals log are all things the AI can read and, where you allow it, add to.

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Once SharePoint is connected, ProhostAI works with your sites in plain language, inside the permissions the connected account already has.

Read

Read document libraries — Find and open documents across the sites the connected account can reach. “What does our escalation procedure say about out-of-hours calls?”
Read lists — Pull items out of a SharePoint list — suppliers, assets, requests — and answer from them.

Create & update

File a document — Upload into the right library so it inherits that library’s permissions and metadata. “Put this compliance certificate in the Building Safety library.”
Add or update list items — Log a maintenance request or update a supplier record without opening the site.

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SharePoint connects through Microsoft OAuth. ProhostAI never sees your password, and on most business tenants an administrator approves the connection once.

1Open ProhostAI and go to Settings → Connections.
2Search for SharePoint and select Connect.
3Sign in with the Microsoft account that has access to your sites and approve the permissions.
4Ask a question one of your libraries answers to confirm the connection works.

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ProhostAI sees exactly what the connected account sees. Site and library permissions keep applying, so restricted content stays restricted.

Most business tenants require administrator consent before the connection can be completed — the standard Microsoft 365 approval flow.

SharePoint and OneDrive are related but separate. Files in a personal OneDrive are not reachable through the SharePoint connection, and vice versa.

Documents and list items are read live, so the site stays the system of record and there is nothing to re-sync.

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Yes. It can read items from lists — suppliers, assets, maintenance requests — as well as documents in libraries, and add to them where the connected account has permission.

Yes. It works through the account you connect and can only reach the sites and libraries that account can reach.

On most business tenants, yes — Microsoft requires admin consent for third-party apps. It is a one-time approval rather than a per-user step.

No. SharePoint covers your team sites and their libraries and lists; OneDrive covers the connected account’s own files. Teams that use both can connect both.

Open Settings → Connections in ProhostAI and disconnect it, or have an administrator remove the app from your Microsoft 365 admin centre.